Reservations
BRAD BOOTH MEDIA and Brad Booth encourages you to confirm your space on an expedition as early as possible in order to avoid disappointment and to secure the best airfares. Reservations are confirmed once we receive the initial deposit along with a completed and signed Reservation and Release of Liability Form from each traveler. All prices are quoted in U.S. dollars and must be paid in U.S. dollars. Participants who specifically request single accommodations can potentially charged an extra fee and is subject to availability. If you are traveling alone and wish to share accommodations, we will try to match you with a roommate of the same gender. Upon confirming your reservation you will be required to pay the published Rate, Please note that solo accommodations are limited and cannot always be guaranteed throughout.
Payments
A percentage of the trip cost, outlined separately for each trip will confirm your place on the expedition.
The final balance is due 90 days prior to departure.
All prices are quoted in U.S. dollars and must be paid in U.S. dollars.
Additional costs associated with your expedition, including but not limited to airfare, private pre- or post-tour travel arrangements, visa fees, and equipment, are subject to their own terms & conditions which will be outlined at the time of booking.
Cancellation and Refund Policy
In order to cancel your trip, you must notify us in writing. At the time that written notification is received, the following cancellation penalties will apply:
150 days or more prior to departure: refund minus a $500 administration fee
less than 150 days, no refunds.
We highly recommend that all clients purchase Trip Cancellation and Interruption Insurance as coverage against a covered unforeseen emergency that may force you to cancel or leave an expedition while it is in progress. No partial refunds are possible for any unused portion of your trip. In the unfortunate event that you must cancel before departure, refunds will be returned less the cancellation fees outlined above plus any additional non-refundable cancellation fees and payments already advanced to airlines, hotels and local service providers. Failure to deliver complete payment 150 days prior to departure will be considered notification of cancellation by default and is subject to cancellation charges as stated above. Brad Booth Media reserves the right to deny participation to anyone whom it deems unsuitable for a trip.
We also highly recommend Emergency Medical and Evacuation Insurance, which can be included in your Trip Cancellation policy and would provide worldwide emergency assistance and coverage if you were to suffer a medical emergency during the trip.
Itinerary Changes, Delays and Cancellations
All expedition arrangements are subject to change and Brad Booth Media reserves the right to change an expedition’s itinerary, dates, expedition leaders, or accommodations as the situation warrants. If a trip must be delayed or the itinerary changed due to political unrest, strikes, logistical problems that may impede trip operations, severe weather, road conditions, transportation delays, government intervention, airline schedules, illness, or other contingencies for which Brad Booth Media or its agents cannot make provision, the cost of delays or changes is not included.
Brad Booth Media reserves the right to cancel any trip prior to departure for any reason whatsoever, including force majeure (acts of God, war, labor strikes, earthquake, flooding, etc.), logistical problems that may impede trip operations, or insufficient sign-ups. If a trip is canceled due to force majeure (acts of God, war, labor strikes, earthquake, flooding, etc.), Brad Booth Media will promptly refund the portion of the trip cost not already advanced to suppliers and use its best efforts to recover and refund the balance as promptly as possible; however, this cannot be guaranteed. The refund of payments received shall release Brad Booth Media from any further liability. A trip with insufficient sign-ups would normally be canceled a minimum of two months prior to departure. Brad Booth Media is not responsible for expenses incurred by trip members in preparing for a canceled trip (e.g., nonrefundable advance purchase air tickets, visa fees, inoculations, equipment, etc.) or for any additional arrangements should the trip member have embarked prior to the scheduled group departure date.
PLEASE NOTE THERE ARE NO REFUNDS FOR LOST DAYS DUE TO WEATHER CANCELLATIONS, TRIP DELAYS, INJURY OR EQUIPMENT ISSUES
Participation
Participants in a Brad Booth expedition are held responsible for being in sufficiently good physical and mental health to undertake the expedition. We would be happy to counsel you on the requirements for each trip and whether the expedition you have selected is appropriate for you, but it is the participant’s responsibility to prepare for the trip by studying the itinerary and pre-departure information provided and by bringing the appropriate clothing and equipment as advised therein. It is crucial that any medical problems and related dietary restrictions are made known to us at the time of reservation and/or well in advance of the trip’s departure. The expedition leader has the right to deny participation to anyone deemed unsuitable for the trip and/or if continued participation will jeopardize either the individual involved or the group. There will be no refund given under these circumstances.
Cost Increases & Currency Fluctuations
Due to many factors beyond our control, we reserve the right to change our prices as or when circumstances dictate. Our tour price does not have an allowance to cover dramatic increases from fuel costs or currency fluctuations. Therefore, Brad Booth Media reserves the right to initiate a rate surcharge at any time before departure if there are exceptional cost increases beyond our control.
Luggage Restrictions & Documentation
Luggage size and weight limitations for both checked and carry-on luggage are imposed by the airlines or as an operational requirement due to type of aircraft used within each program. Detailed information will be provided in the individual trip documentation. Each participant is responsible for making sure that they have the necessary and valid travel documents including a passport valid for six months after your return home, visas and immunizations where necessary.
Photographic Release
Brad Booth Media and its assigns, reserve the right to take photographic or film records of any of its trips. Individual participants should be aware that Brad Booth Media may use any such photographic or film records for promotional and/or commercial purposes, or joint marketing efforts with third parties, without remuneration to the trip members.
Limitation of Liability
Brad Booth Media gives notice that it does not own or operate any entity that provides services for your expedition, including but not limited to transportation providers, hotel accommodations, food service providers, local guides and porters, equipment suppliers, ground and safari operators, etc. These services are purchased from various independent suppliers who are not affiliated with Brad Booth Media in any way. Brad Booth Media its owners, employees, officers, or contractors shall not be held liable for any negligent or willful act or failure to act of any such person or entity, nor for any act or inaction of any other third party not under its control. Without limitation, Brad Booth Media is not liable for any direct, indirect, consequential, or incidental damage, injury, death, loss, accident, delay, inconvenience, or irregularity of any kind which may be occasioned by reason of any act or omission beyond its control, including, without limitation, any willful or negligent act, failure to act, or breach of contract of any third party, such as an airline, train, hotel, restaurant or food supplier, bus, taxi, van, or safari operator, or local outfitter or guide, whether or not it uses the Brad Booth name, which is expected to or does supply any goods or services for your expedition. Brad Booth Media cannot be liable for any loss, injury, death, or inconvenience due to delay or changes in schedule; overbooking or downgrading of accommodations; technical problems of any aircraft, vessel, automotive vehicle or other equipment or instrumentality; strikes; war; insolvency default of any third party; acts of government; bites or attacks by animals, insects or pests; sickness; the lack of appropriate medical care; evacuation to same, if necessary; weather; strikes; acts of God; acts of terrorism or the threat thereof; quarantine; epidemics or the threat thereof; criminal activity; or any other cause beyond its control. In no event will Brad Booth Media be responsible for incidental, consequential or special damage or loss suffered by any person. By confirming your participation in this program, you understand, agree with, and agree to be legally bound by the terms of the release and waiver of liability set forth herein.
Compulsory Arbitration
Arm's Length Agreement. This agreement and each of its terms are the product of an arm's length negotiation between the Parties. In the event any ambiguity is found to exist in the interpretation of this agreement or any of its provisions, the Parties, and each of them, explicitly reject the application of any legal or equitable rule of interpretation which would lead to a construction either "for" or "against" a particular party based upon their status as the drafter of a specific term, language, or provision giving rise to such ambiguity.
Enforceability. The invalidity or unenforceability of any provision of this agreement, whether standing alone or as applied to a particular occurrence or circumstance, shall not affect the validity or enforceability of any other provision of this agreement or of any other applications of such provision, as the case may be. Such invalid or unenforceable provision shall be deemed not to be a part of this agreement.
Dispute Resolution. The parties will attempt to resolve any dispute arising out of or relating to this agreement through friendly negotiations among the parties. If the matter is not resolved by negotiation, the parties will resolve the dispute using the below Alternative Dispute Resolution (ADR) procedure:
Any controversies or disputes arising out of or relating to this agreement will be submitted to mediation in accordance with any statutory rules of mediation. If mediation is not successful in resolving the entire dispute or is unavailable, any outstanding issues will be submitted to final and binding arbitration under the rules of the American Arbitration Association. The arbitrator's award will be final, and judgment may be entered upon it by any court having proper jurisdiction.